Privacy policy

Third Space Foundation applies due care with regard to your privacy. In this privacy statement we explain what we do with the information collected at the Third Space Foundation. We comply with the Privacy Act (GDPR), which means that your data is safe with us and that we shall use it properly at all times. This includes that we:

  • Process your personal data in accordance with the purpose for which it was provided; these goals and type of personal data are defined in this statement;
  • Confine the processing of your personal data to only the minimum amount of data required for the purposes for which it is processed (data minimisation);
  • Ask for your explicit consent where needed for processing your personal data;
  • Have taken appropriate technical and organisational measures to ensure the security of your personal data;
  • Will not transmit personal data to other parties, unless required for the performance of the purposes for which it was provided./li>

If you have any questions, or should like to know what details of you are retained by us, please contact us

Newsletter

Basis: consent

In several places you can subscribe to our newsletter, which regularly contains news and information about our projects and activities. We store your first and last name and email address for the subscription. This data will be saved until you log out again. You can terminate this subscription at any time. Each newsletter contains an unsubscribe link. Your e-mail address will only be added to the list of subscribers with your permission. This data is saved until you cancel the subscription.

Clients, customers and suppliers

Basis: implementation of the agreement (contract)

In order to fulfil our administrative obligations, to keep in contact about the progress and to properly complete our assignments, we also store data from our customers, clients and suppliers. We may save a name, address, telephone number, e-mail address, bank details and possibly also the gender. This data is retained as long as the agreement is in effect and subsequently it will be kept in the financial administration for 7 years.

Contractors

Basis: implementation of agreement (contract)

Data of our contractors is stored as well in order to enable the implementation of the agreement and to comply with the (statutory) administrative obligations. We may save the name, address, telephone number, e-mail address, bank details and possibly also the gender. This data is retained as long as effectively relevant and subsequently kept in the financial administration for 7 years.

Employees, trainees and volunteers

Basis: implementation of agreement (contract)

The following information of our employees, trainees and volunteers is processed, again for the implementation of the agreement and to comply with the (statutory) administrative obligations. We may save the name, address, telephone number, email address, date of birth, gender, national Citizen Service Number, Bank details and a copy of an ID. This data is retained as long as the agreement is effective and subsequently kept in the financial administration for 7 years.

Project (relations), stakeholders, lobby contacts and other professional contacts

Basis: legitimate interest

In order to achieve our projects and activities, we are constantly in contact with a great deal of parties and organisations. We process the name and email addresses and sometimes telephone numbers of professional contacts obtained from business cards and with verbal permission. We make an assessment of the business interests. All this data is stored securely and only for as long as it is actually relevant to the achievement of our activities.

Photos and video

Basis: legitimate interest

It is possible that we capture you on photographs as a visitor or passer-by in our projects, events or actions. Such photos may (sometimes) also be considered personal data. We use photographs and videos to communicate our activities to the public and to report to our partners and financiers. Pursuant to an assessment of interests, we may moreover opt for storing (and publishing) a photo that contains you.

Cookies<

Cookies are used on our websites; we can for example store information so that you do not need to enter it repeatedly, and they also help us to see that you are visiting us again. Basically, all our cookies are so-called “functional” or “analytical” cookies, but it is possible that other cookies are used (for example, by certain embedded videos) or that ‘tracking cookies’ are placed as well. You can manage your settings in our cookie wall.

Google Analytics

We use Google Analytics to track how visitors use our online service. We have signed a processor agreement with Google. This contains strict provisions about what Google may keep track of. We do not allow Google to use the obtained Analytics information for other Google services and we have Google anonymise IP addresses.

Other parties

We will only provide your personal data to other companies or agencies if this is necessary for our business operations or if the law requires us to do so. An example is when we suspect fraud; in that case we may file a report with the police. Another example is that we engage an external party for our accounting purposes and for sending newsletters. Our contractors can also access personal data they need when performing their duties under an assignment. We have entered into a processor agreement with all other parties that handle your data.

Minors

We only process personal data of minors (persons below the age of 16) with written permission from parents, guardians or legal representatives.

Retention period

The Third Space Foundation does not retain personal data longer than necessary for the purpose for which it was provided and only where required by law.

Protection

We have taken appropriate technical and organisational measures to protect your personal data against unlawful processing; we have for example taken the following measures;
All persons who are able to access your data on behalf of the Third Space Foundation must observe confidentiality with regard to such data.

  • We use a username and password policy for all our systems;
  • We make back-ups of the personal data in order to be able to recover this data in physical or technical incidents;/li>
  • We regularly test and evaluate our measures;
  • Our employees have been informed about the importance of the protection of personal data.

Changes to this privacy statement

When our online service changes, we will obviously also need to adjust the privacy statement. We will make an effort to announce changes separately.

Access to and changing your data

Please contact us if you have questions or should like to know what personal information we have about you. See the contact details below.

  • receive an explanation about what personal data we have and how we handle it
  • inspection of the specific personal data that we have from you
  • rectify errors
  • the removal of outdated personal data
  • withdrawal of permission
  • object to a certain use

Please make sure that you always clearly state who you are, so we are certain that we do not modify or delete data from the wrong person.

Complaints

If you have a complaint about the processing of your personal data, you are kindly asked to immediately contact us about this. We obviously regret if we are unable to work any issues out together. You have the right to file a complaint with the Dutch Data Protection Authority at all times, which is the supervisory authority for privacy protection in the Netherlands.

Questions

If you have any questions or comments about our Privacy Statement, please contact us!

Contact details

Third Space Foundation
Tolhuisweg 2
1031 CL Amsterdam
info[at]thirdspace.nl